Event Logistics
Questions on any of the following topics can be answered by contacting Adrienne Harkness at adrienne.harkness@preventcancer.org.
Will I have to set up and take down the Prevent Cancer Super Colon®?
The Prevent Cancer Super Colon® takes approximately 2 hours to set up and 2 hours to break down. The Prevent Cancer Foundation employs Blue Ridge AV to accompany the exhibit for assembly (set up and take down), logistics and troubleshooting. BRAV will work directly with the interested organization on all logistics associated with the exhibit.
How does the Prevent Cancer Super Colon® come delivered?
The Prevent Cancer Super Colon® is contained in one rolling case (3.5-ft x 4.5-ft x 4-ft) that weights about 450 lbs. It fits through double doors with no center bar, or can be off loaded at a loading dock. It cannot do stairs. Delivery will be in a 26-ft straight truck. In many cases the freight case containing the colon will be delivered to the site the day before set-up and the technician will arrive at a predetermined time; this timing will be confirmed about one week prior to your event when shipping can be confirmed.
How much space do I need for the Prevent Cancer Super Colon®?
The Prevent Cancer Super Colon® is free standing, sits in a “U” shape and sits 8-ft tall (outside height; inside height 5.5-ft – 6.0-ft) and the walk through is 20-ft long (the horseshoe shape cannot be altered). The exhibit has an attached floor, but must have a dry, smooth and even base to rest on. When looking at the exhibit, the front of it is 24-ft wide and it is 17-ft deep. However, the colon has an additional 7-ft hose off the back where a blower attaches to the colon to keep it inflated. Therefore, it requires a minimum space of 25′ X 25′. — We suggest, for optimum showcasing, a space of 30ft x 30ft – this size area will account room for signage, a table and space for people to walk in and out.
Does the Prevent Cancer Super Colon® need electricity?
The Prevent Cancer Super Colon® requires a 15 AMP plug — which is a standard plug. This source of electricity needs to be within several feet of the colon, since the blower needs to plug in to inflate the colon. Extension cords must be less than 75-ft or the blower will burn out. The sound signature of the exhibit is about the same as a hair dryer on high and it runs continuously. (If outside, see below.)
Does the Prevent Cancer Super Colon® come with a table for material placement?
Please provide two chairs for people staffing the exhibit. The exhibit comes with a table for material distribution.
Is the Prevent Cancer Super Colon® handicap accessible?
The exhibit is wheel chair, stroller and motorized scooter accessible.
Outdoor Logistics
Yes, it can be outside. But, we require that each company/organization provide a tent (without center poles) and electricity. The exhibit has an attached floor, but must have a dry, smooth and even base to rest on.
Tent: You are responsible for securing a tent and for absorbing the related costs. Please do so at least 2 weeks prior to your event. The exhibit is not weighted and therefore has a very low wind shear. If the exhibit is exposed to extreme wind, we reserve the right to deflate the colon and close the exhibit. The ideal tent for the Prevent Cancer Super Colon® would stand 30′ X 30′ with at least three full sides and a minimum 8-ft interior height clearance (no center poles). The colon has a 7-ft hose off the back where a blower attaches to the colon to keep it inflated. This blower must be under the tent. The tent must be set-up before the Prevent Cancer Super Colon® can be set-up.
Electricity: If outside, we require that each company/organization provide a 2,000 watt or greater generator to power the blower to inflate the exhibit. Please do so at least 2 weeks prior to your event. Extension cords must be less than 25-ft or the blower will burn out.
Rental Cost
How much does the Prevent Cancer Super Colon® exhibit cost to rent?
For more information on rental pricing please contact Adrienne Harkness at adrienne.harkness@preventcancer.org.
This cost includes general rental costs plus shipping fees, Event Strategies Inc. professional technician (assembly and breakdown, logistics and trouble shooting), an onsite Prevent Cancer Foundation staff person, collateral materials (500 English and 30 Spanish colorectal cancer “Buddy Bracelets;” 150 English and 30 Spanish colorectal cancer brochures; 30 colorectal cancer screening cards), and indirect costs. Prevent Cancer Foundation reserves the right to bill renters for extraordinary shipping, labor or technical support.
This cost does not include a tent or generator that the renter must supply for all outdoor events.
Payment due:
Once you submit a reservation you will receive an e-mail with a Letter of Agreement (LOA) to sign and an invoice. The signed LOA and your payment is due within thirty (30) days of the date of your reservation. Late payment may cause you to forfeit your event date.
Cancellation Policy: Once you have signed your Letter of Agreement (LOA) there will be a $500.00 cancellation fee paid to the Foundation up until fourteen (14) days proceeding the start of the event. If your organization cancels anytime after the fourteenth (14) day proceeding the start of the event, the full amount charged for the exhibit event will be the cancellation fee.
Marketing Materials
The Foundation Prevent Cancer Super Colon® Media Kit will provide you with:
- Sample Press Release
- Sample Flyer
- Pictures of the Prevent Cancer Super Colon for media use
- PDFs of the Prevent Cancer Super Colon signage (available in English and Spanish)
- PDFs of the Foundation’s CRC brochure (available in English and Spanish)
Brochures:
The Foundation will automatically send 150 English and 30 Spanish colorectal cancer brochures to you the week of your event. (Additional brochures are available at our Web site: Order Brochures Our brochures are free of charge (up to 100), but you will have to pay nominal shipping costs.)
Screening Cards:
The Foundation will automatically send 30 English colorectal cancer screening cards to you the week before your event.
Media Attribution
All media (print, Web and broadcast) material must properly attribute the Prevent Cancer Super Colon® exhibit in the following manner: Prevent Cancer Super Colon® is an exhibit of the Prevent Cancer Foundation.
Where do I get more information?
Contact Adrienne Harkness at adrienne.harkness@preventcancer.org.
