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Employment

Manager, Accounting and Financial Analysis

Accounts Payable Coordinator


Manager, Accounting and Financial Analysis

Summary of Position

Reconcile general ledger accounts and bank accounts on a monthly basis. Prepare adjusting journal entries as well as assist in annual audit. Perform budget and financial analysis. Assist the Managing Director, Finance and Administration and others with both financial and administrative special projects as required.

Duties and Responsibilities

  • Prepare monthly account reconciliations, meet with other departments to resolve discrepancies and recommend/prepare necessary adjusting entries.
  • Performs weekly and annual cash forecasting
  • Assist with the month end close and provide monthly financial and budget reports to staff
  • Assist with annual Foundation budgeting process and reporting
  • Maintains proper filing and record keeping
  • Provide support for the annual audit; develop and maintain income and expense allocation model, preparing support documentation, and working with the external audit firm
  • Assist in drafting and updating finance & administration procedures and monitoring of internal controls
  • Assist with Financial Edge Dashboard administration
  • Provide financial and budget report analysis, creating metrics for program analysis and growth, monitoring expense and revenue ratios and forecasting for financial planning
  • Assist Managing Director, Finance and Administration with special projects as requested
  • Participation in Foundation cross-division team meetings and Foundation events

Qualifications

Education 

  • Bachelor’s degree in Finance or similar is desired, with 2-5 years’ experience

Skills & Qualities

  • Knowledge of Blackbaud’s Financial Edge software a plus
  • Computer literacy with accounting, database, accounts payable, and word-processing applications.
  • Advanced skills in Microsoft Excel  
  • Strong organizational, analytical, communication and interpersonal skills are required.
  • Ability to meet assigned deadlines.
  • Highly detail oriented and organized in work.
  • Ability to act and operate independently with minimal daily direction to accomplish goals.
  • Needs to be a positive, enthusiastic team player who adapts easily to change and works cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.

Supervision: No supervisory responsibilities

Salary: $60,000 – $65,000

Please, email cover letter and resume to Amy Sokal Khalaf, Managing Director of Finance and Administration at Amy.Sokal@preventcancer.org. Please, no phone calls. 


Accounts Payable Coordinator

Summary of Position

Completes Foundation payments on a timely basis while monitoring expenses by receiving, processing, verifying, and reconciling invoices. Prepare journal entries, assist in monthly reconciliations and annual audit. Assist the Managing Director, Finance and Administration and others with special projects as required.

Duties and Responsibilities

  • Manages Accounts Payable using Blackbaud Financial Edge software to pay vendors, verify EINs, review invoices for proper coding and support documentation, and scheduling and preparing checks weekly
  • Maintains and updates vendor database and performs weekly check-clearing
  • Trains new staff on AP coding and procedures
  • Follows up with vendors and/or staff on all Foundation accounts receivable
  • Maintains Foundation vendor files
  • Prepares annual 1099 Filing
  • Meet with other departments to resolve expense discrepancies and recommend/prepare necessary adjusting entries.
  • Assist with the month end close and properly preparing journal entries on a timely basis.
  • Provide technical support for the annual audit and 990 Information Return
  • Assist in documenting procedures and monitoring of internal controls
  • Assists with annual budget data entry
  • Manages in-house check depositing system, including making daily deposits, properly filing and destructing of deposited checks
  • Reconcile monthly credit card statements, assisting Foundation President with expense coding
  • Manage relationship and provide support to external state fundraising registration vendor and America’s Charities registrations
  • Maintains Foundation contract files
  • Assist Managing Director, Finance and Administration with special projects as requested
  • Participation in Foundation cross-division team meetings and Foundation events

Qualifications

Education         

  • Bachelor’s degree in Finance or similar is desired

Skills & Qualities

  • Knowledge of Blackbaud’s Financial Edge software a plus
  • Computer literacy with spreadsheets, accounting, database, accounts payable, and word-processing applications.  
  • Strong organizational, analytical, communication and interpersonal skills are required.
  • Ability to meet assigned deadlines.
  • Highly detail oriented and organized in work.
  • Ability to act and operate independently with minimal daily direction to accomplish goals.
  • Needs to be a positive, enthusiastic team player who adapts easily to change and works cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.

Supervision: No supervisory responsibilities

Salary: $40,000 – $45,000

Please, email cover letter and resume to Amy Sokal Khalaf, Managing Director of Finance and Administration at Amy.Sokal@preventcancer.org. Please, no phone calls.

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