Manager, Programs Administration
HR Generalist
Accounts Payable Coordinator
We dare to imagine a world where no one dies of cancer. Do you dare to imagine with us?
The Prevent Cancer Foundation® is the only U.S. nonprofit organization focused solely on saving lives across all populations through cancer prevention and early detection. Through research, education, outreach and advocacy, we have helped countless people avoid a cancer diagnosis or detect their cancer early enough to be successfully treated.
The Foundation is rising to meet the challenge of reducing cancer deaths by 40% by 2035. To achieve this, we are committed to investing $20 million for innovative technologies to detect cancer early and advance multi-cancer screening, $10 million to expand cancer screening and vaccination access to medically underserved communities, and $10 million to educate the public about screening and vaccination options.
You can browse our open positions below. Compelling candidates with less experience than listed may be considered.
Research suggests that women and people of color may self-select out of opportunities if they don’t meet 100% of the job requirements. We encourage people who believe they have the skills necessary to thrive at the Prevent Cancer Foundation to apply for these positions.
Join us to work toward a world where cancer is preventable, detectable and beatable for all.
Manager, Programs Administration
SUMMARY OF POSITION
The Manager, Programs Administration, is a full-time early-career professional who works to accomplish the mission of the Prevent Cancer Foundation by providing administrative management and support across the diversity of programs in research, education and outreach (REO).
Hybrid position: applicant is required to live in the DC area (DC, MD or VA) and will have a hybrid work schedule.
KEY RESPONSIBILITIES
The primary responsibilities of the Manager, Programs Administration, include:
- Provide administrative management and support of REO programs, events and projects
- Assist in the management of the grant cycles for community, research, harm reduction and global grants programs
- Help oversee grant communications and reporting, in collaboration with other staff members
- Participate in data collection, reporting and evaluation across REO programs
- Identify opportunities for quality improvement and program refinement
- Collaborate to increase awareness of grantee work internally and externally through Foundation publications and materials
- Assist in ongoing review and revision of program educational materials
- Assist in the management of the continuing education process for programs and events
- Represent the Foundation at outreach events
- Maintain current databases for REO programs, events and advisory groups
- Other duties as assigned
QUALIFICATIONS
Education
- Bachelor’s degree required
Experience
- Two to three years’ experience in program/project management desired.
Special skills/knowledge/abilities (desired)
- Strong verbal and written communication skills
- Computer data management skills
- Critical thinking skills
- Solid initiative and follow-through; attention to detail
- Strong organizational, problem-solving and interpersonal skills
- Computer skills including Office 365 and online survey design/utilization with Survey Monkey, online registration systems and social media platforms
- Spanish-language skills
SUPERVISION
Supervises: N/A
Supervised by: Managing Director, Research, Education and Outreach
SALARY RANGE: $50,000-$60,000 per year
Applicants please submit resume and cover letter to Erica Childs Warner at Erica.ChildsWarner@preventcancer.org.
HR Generalist
SUMMARY OF POSITION
Responsible for overseeing the Human Resources and administrative needs of the Foundation including payroll and benefits administration, and all employee relations functions for a staff of 27. Is a liaison with IT Vendor, building/landlord, facilities and equipment vendors and supports office administration functions. The Manager of HR & Administration works closely with the Foundation’s Managing Director, Finance and Administration and the President to ensure organizational and staff objectives are met.
QUALIFICATIONS
Education
- Bachelor’s degree is desired.
- HR Certification is desired.
Skills & Qualities
- Three – Four years experience office administration, payroll processing, benefit administration and human resources.
- Ability to effectively communicate with staff at all levels, both orally and in writing.
- Competent interpersonal skills, ability to build trusting, respectful relationships. Understands that healthy employees and relationships are key to a successful organization.
- Enthusiasm to foster a workplace culture that values healthy feedback and fosters a safe and inclusive environment. Seeks out opportunities to provide team building and staff retention activities.
- Can manage sensitive and confidential matters with discretion. Possesses emotional intelligence and works collaboratively with all levels of employees.
- Ability to meet assigned deadlines.
- Highly detail oriented and organized in work.
- Needs to be a positive, enthusiastic team player.
DUTIES AND RESPONSIBILITIES
- Manages the Foundation’s Human Resources functions:
- Maintains and processes Foundation payroll using ADP. This includes tracking and administering salaries, benefits, leave requests, payroll reports, proper recording and filing
- Records payroll and 401(k) entries in Financial Edge accounting system
- Manages Fidelity 401(k) distributions, reporting and loan approvals, including timely payment and appropriate authorizations
- Manages relationships with benefits brokers, directs and provides information of coverage, manages enrollment, new hires and termination of coverage. Supports plan evaluations & updates and communicates changes to staff.
- Coordinates with senior management team on job postings, interviewing, hiring and termination processes
- Provides orientation and processes onboarding and off boarding procedures
- Evaluates and provides updates to the employee policy manual. Ensures that each staff member reviews the policy manual annually and that new staff are thoroughly briefed on its contents.
- Works to ensure the Foundation’s compliance with State and Federal laws and mandates
- Engages with staff to plan team building activities, staff trainings and education opportunities
- Provides employee relations support, including relationship management, conflict resolution and grievance procedures
- Serves as liaison with IT, internet and telephone vendors
- Manages office equipment and supply orders
- Coordinates office activities and celebrations
- Assists in preparation of Committee and staff meetings as needed
- Supports facility needs with property management company, parking, offsite storage and maintenance
- Helps administer mail and maintain supply room
- Perform other duties as assigned
SALARY RANGE: $55,000 to $60,000 per year
To apply, please send cover letter and resume to jobs@preventcancer.org.
Accounts Payable Coordinator
SUMMARY OF POSITION
Part-Time position, three days per week or equivalent 22.5 hours. In office presence preferred, but hybrid work schedule possible after a performance assessment period. Completes Foundation payments on a timely basis while monitoring expenses by receiving, processing, verifying, and reconciling invoices. Prepare journal entries, assist in monthly reconciliations and annual audit. Assist the Managing Director, Finance and Administration and others with special projects as required.
DUTIES AND RESPONSIBILITIES
- Manages Accounts Payable using Blackbaud Financial Edge software to pay vendors, verify EINs, review invoices for proper coding and support documentation, and scheduling and preparing payments weekly
- Maintains and updates vendor database and performs weekly check-clearing
- Assists staff with AP coding and procedures, resolves discrepancies
- Maintains Foundation vendor files
- Assists annual 1099 preparation
- Assist with the month end close and properly preparing journal entries on a timely basis.
- Provide technical support for the annual audit and 990 Information Return
- Manages in-house check depositing system, including making deposits, properly filing and destructing of deposited checks
- Reconcile monthly credit card statements, assisting Foundation Founder with expense coding
- Provide support for state fundraising registration filings as needed
- Assist Managing Director, Finance and Administration with special projects as requested
QUALIFICATIONS
Skills & Qualities
- Advanced Microsoft Excel abilities required
- Knowledge of Blackbaud’s Financial Edge software a plus
- Knowledge of Microsoft Power Apps a plusComputer literacy with spreadsheets, accounting, database, accounts payable, and word-processing applications.
- Strong organizational, communication and interpersonal skills are required.
- Ability to meet assigned deadlines.
- Highly detail oriented and organized in work.
- Ability to act and operate independently to complete tasks.
- Needs to be a positive, enthusiastic team player who works cooperatively and collaboratively with all levels of employees, management and external agencies to maximize performance, creativity, problem solving and results.
SUPERVISION: No supervisory responsibilities
Hourly rate: $30/hour
To apply, please send cover letter and resume to jobs@preventcancer.org.
